Closing Books

Welcome to the Financial Accounting and Reporting Section's Closing Book Process page. This page is designed for State employees who need access to our forms in a spreadsheet format along with instructions. Please use the links below to view and download. When finished, save and send the file back as an e-mail attachment to FARSclosingbook@wv.gov or mail to FARS, 2101 Washington Street, E., Charleston, WV 25305. You may also contact us at 304.558.4083.

 FARS CLOSING BOOK VIRTUAL TRAINING EVENT, JUNE 4TH, 09:00am

FY2024 Closing Book and new SEFA app training (zip file) (power point)

WV-FIN-AM-043 Oasis Fixed Asset Document Report (zip file) (word doc)

A closer look at the new leases standard - GASB 87

Click links below for Closing Book Forms:

FY2024 Audited Closing Book Forms (zip file) (excel file)

FY2024 Unaudited Closing Book Forms (zip file) (excel file)

FY2024 Higher Ed Closing Book Forms (zip file) (excel file)

Note: The zip files will be downloaded to users downloads folder on computer and you can open the file from there. If the zip file does not work, try the word and excel file link.

Click links below for Miscellaneous Forms:

Prior Year Audit Findings

Audit Notification Form

Pollution Remediation Form

Subsequent Events Form

Click links below for Federal Grants Information:

SEFA data entry instructions (zip file) (powerpoint) 

CRITICAL DUE DATES:

Unaudited Agencies

June 30, 2024 Fixed Asset PENDING documents must be approved, or rejected, in Oasis
July 31, 2024 Transmittal/Forms to FARS
July 31, 2024 SEFA information entered into the new Oasis application

Audited Agencies

June 30, 2024 Fixed Asset PENDING documents must be approved, or rejected, in Oasis
July 31, 2024 SEFA information entered into the new Oasis application
Sept 15, 2024 Draft Financials to FARS
Oct 15, 2024 Final Financials to FARS

Note: An Audit Notification form should be submitted when any outside audit is scheduled.